Tips for Meeting in Philadelphia Right Now

August 11, 2021

Meeting venues and hotels throughout Philadelphia have implemented new solutions to ensure a healthy, safe, and successful meeting or event experience

Philadelphia welcomed the return of meetings and events in March 2021 with a 21,000-attendee volleyball tournament held over three weekends at the Pennsylvania Convention Center. Hotels and venues throughout the city are also open for meetings and events of any size and are committed to delivering a healthy, safe, and memorable experience for all attendees.

Effective March 2, 2022, the City of Philadelphia has dropped the mask requirement for most indoor spaces. Masks are still required in schools, healthcare institutions, congregate settings, and on public transportation. Proof of full COVID-19 vaccination for everyone who enters any establishment that sells food and drink for consumption onsite is also no longer required.

Below are tips to consider when planning your next meeting or event in Philadelphia.

Go Big (or Small) at the Pennsylvania Convention Center

Totaling one million square feet of saleable space, the GBAC STAR™-accredited Pennsylvania Convention Center is Philadelphia’s premier meeting and event venue. The Center, which is located in the heart of downtown Philadelphia and a short walk from over 14,000 hotel rooms, has introduced updated health and safety protocols, such as UV handrail sanitation units on escalators throughout the building, as well as enhanced air purification system and upgraded HVAC filters. Though the Pennsylvania Convention Center’s seven exhibit halls are perfect for larger events such as sports tournaments and trade shows, the building also features 82 meeting rooms that are perfect for planners looking to accommodate slightly smaller crowds. To learn more about the Pennsylvania Convention Center’s capabilities, click here.

Find the Perfect Venue Size and Style

A meeting room at the new Hyatt Centric Center City Philadelphia near Rittenhouse Square. Photo courtesy of the Hyatt Centric Center City Philadelphia.

In addition to the Pennsylvania Convention Center, Philadelphia is home to a collection of interesting venue options to choose from in order to accommodate your group’s size or your event’s unique style. Many of the city’s hotels feature their own unique meeting and event spaces on-site, including newer properties such as the Hyatt Centric and Canopy by Hilton, both of which feature meeting rooms of various sizes that are equipped with state-of-the-art technology and hybrid capabilities. Give your event a nautical feel by hosting it at one of the many venues located along the city’s two riverfronts, treat your guests to a remarkable view at a venue with a memorable backdrop, or tap into Philadelphia’s history by selecting a site with plenty of stories to tell. To find the perfect venue for your meeting or event, utilize the PHLCVB’s new venue search tool and other resources.

Consider Hybrid Meeting Solutions

loews meeting room
The multiple meeting rooms on the 33rd floor of the Loews Philadelphia Hotel provide stunning views of the surrounding Philadelphia skyline. Photo courtesy of Loews Philadelphia Hotel.

Accommodate attendees who are able to gather both in-person as well as those only able to join virtually with a hybrid event structure. A number of local venues are well-equipped with solutions to accommodated hybrid meetings and events. For example, the Loews Philadelphia Hotel in Center City features 47,000 square feet of flexible meeting space for in-person gatherings, but also accommodates virtual needs with its StreamLine by Loews program — turnkey studio spaces with discounted rates for outside production companies and meeting space rental. For additional examples and to learn more about hybrid solutions in Philadelphia, click here.

Embrace the Outdoors

The hilltop Crescendo Tent at the Mann Center for the Performing Arts presents sweeping views of the Philadelphia skyline and Fairmount Park. Photo by Jordan August Photography.

Consider choosing a venue that brings your experience outside, connecting your attendees with the open air and surrounding environment while providing them ample room to spread out. For instance, the ballroom of The Liberty View at the Independence Visitor Center opens up onto a wrap-around outdoor terrace that presents guests with sweeping views of Independence Mall and historic landmarks such as Independence Hall. Alternatively, event planners can opt for an entirely outdoor experience, such as that offered by the Mann Center for the Performing Arts or the nearby Fairmount Park Horticulture Center, both of which are found within Philadelphia’s 2,000+ acre Fairmount Park and just a short drive from downtown hotels. Other interesting outdoor options include Dilworth Park, Franklin Square, Cira Green, and the historic Moshulu docked along the Delaware River.

Take Advantage of Convenient Catering Solutions

In response to COVID-19, many local caterers have implemented new, responsible solutions to deliver a delicious and memorable meal to your attendees in a safe manner. For example, 12th Street Catering offers a collection of “Celebration Boxes” and other individual, pre-packaged meals featuring the same gourmet dishes and ingredients offered through their traditional catering menus. Similarly, DiBruno Bros. Events & Catering is offering classic and premium boxed meals that are perfect for any event, as well as a delivery and pick-up menu featuring meals made with local ingredients. The Garces restaurant group — with popular local eateries such as Amada and The Olde Bar — has relaunched its Garces Trading Company concept, specializing in ready-to-eat meals that are individually wrapped for your attendees. Garces also allows guests to customize their individually packaged and personally labeled order while still adhering to a budget set by the event organizer.

For more assistance planning your next meeting or event at one of Philadelphia’s venues, contact a member of the PHLCVB’s Sales team or submit an RFP.

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